Find the Specialized Help You Need Without Sorting Through Every Applicant Yourself

Sometimes the task sitting on your list does not need another piece of software.

It needs the right person.

Maybe you need a copywriter for an upcoming launch, a graphic designer for professional branding, a developer for advanced custom coding, a podcast editor, or another specialist whose expertise falls outside what Kopf Consulting provides directly.

Finding that person is often easier said than done.

Post an opportunity publicly and you may end up with dozens – or hundreds – of applications, messages, portfolios, and people who applied despite not meeting the requirements.

Freelancer Hiring & Recruitment Services take much of that initial work off your plate.

I handle the job posting, applicant screening, and shortlisting so you can spend your time evaluating a much smaller group of candidates who actually fit what you asked for.

Starting at $99

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Two Ways to Find Your Freelancer

Not every business owner wants to hire through the same platform.

That is why Kopf Consulting offers two Freelancer Hiring options.

Freelancer Hiring Through Upwork

Investment: $99

This option is designed for businesses that prefer to hire and pay their freelancer through Upwork.

Kopf Consulting will:

• Help define the role and requirements
• Write the job posting and screening questions
• Post the opportunity through Upwork
• Review submitted proposals and applications
• Review ratings, client feedback, portfolios, and work samples when relevant
• Request additional samples or information when needed
• Narrow the applicant pool to five candidates
• Facilitate introductions so you can make your final hiring decision

The goal is to complete the hiring process within 7 business days, depending on the type of freelancer you need and how quickly you provide requested feedback. 

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Freelancer Recruitment Through External Job Boards

Investment: $149

Prefer not to use Upwork?

This option allows us to recruit through external job boards, professional networks, social media, and other appropriate channels.

Kopf Consulting will:

• Help define the role and requirements
• Write the job posting and screening questions
• Promote the opportunity through appropriate hiring channels
• Review applications and submitted materials
• Review portfolios or work samples when relevant
• Narrow the applicant pool to five finalists
• Help coordinate interviews with the 2-3 candidates you choose to move forward with

You conduct the interviews and make the final hiring decision.

The goal is to complete the recruitment process within 14 business days, depending on the position and your response time. 

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What Kind of Freelancer Can You Help Me Find?

Freelancer Hiring is best suited for a specialized role, defined project, or specific area of expertise.

That might include:

• Copywriters
• Graphic designers
• Brand designers
• Developers
• Podcast editors
• Video editors
• Social media specialists
• SEO specialists
• Bookkeepers
• Marketing specialists
• Course or membership specialists
• Other independent professionals needed for a specific project or specialty

Kopf Consulting also provides AI-assisted graphic design and copywriting, so needing either of those services does not automatically mean you need to hire someone else.

Freelancer Hiring is particularly useful when your project requires a higher level of specialization than I provide directly – such as professional branding or illustration, advanced copywriting or messaging strategy, or high-level custom development.

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Freelancer Hiring or Virtual Assistant Matching?

These services solve two different hiring problems.

Choose Freelancer Hiring if:

You need someone with a specific specialty or skill set, usually for a defined project or clearly focused area of work.

For example, you may need a:

• Copywriter for a sales page
• Developer for a custom project
• Designer for a professional rebrand
• Video editor for ongoing video production
• Specialist to complete a particular project

Choose Virtual Assistant Matching if:

You are looking for a Virtual Assistant who will provide broader ongoing support within your business.

VA Matching has a different screening process and includes interviews conducted by Kopf Consulting before I provide my recommendation. 

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How the Freelancer Hiring Process Works

1. Tell Me What You Need

Once you are ready to begin, you will complete an onboarding form with information such as:

• The role you need filled
• The work the freelancer will be responsible for
• Required experience or skills
• Software knowledge, if applicable
• Your preferred budget or project rate
• Location or time-zone requirements, if any
• Questions you would like included in the screening process
• Any other requirements or preferences that matter to you

The more specific we can be about what you actually need, the easier it is to filter out applicants who are not a match.

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2. I Create and Promote the Opportunity

I use your requirements to create a focused job posting and screening questions.

Where the opportunity is posted depends on the service you purchase.

For Upwork Hiring, recruiting takes place through Upwork.

For External Recruitment, the position may be promoted through job boards, professional networks, social media, relevant groups, or other appropriate channels.

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3. I Handle the Initial Applicant Review

Instead of sending every application directly to you, I review the incoming candidates first.

Depending on the position, I may look at:

• Application responses
• Relevant experience
• Portfolios
• Work samples
• Upwork ratings and client feedback
• Whether required qualifications were actually addressed
• Budget alignment
• Availability
• Other criteria you identified during onboarding

Applicants who clearly do not meet the stated requirements do not move forward.

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4. You Receive a Shortlist

The applicant pool is narrowed to five candidates for your review.

That gives you choices without requiring you to personally work through the entire applicant pool.

From there, the final process depends on which service you purchased.

For an Upwork hire, we facilitate the next steps through Upwork.

For an externally recruited freelancer, you select the candidates you would like to interview and we help coordinate those interviews.

You make the final hiring decision.

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Want Help Managing the Freelancer After You Hire Them?

Finding the freelancer and managing the project are two different things.

If you would rather not become the person responsible for every update, question, request, and follow-up once the work begins, Project Liaison Services may be available as an add-on.

As the project liaison, Kopf Consulting acts as the communication point between you and the freelancer.

Depending on the project, this may include:

• Relaying project information and instructions
• Handling routine freelancer communication
• Tracking requested updates
• Reviewing progress against the agreed scope
• Communicating requested changes
• Keeping project information organized
• Bringing completed or client-ready deliverables to you for review

You remain the client and final decision-maker.

The liaison role is designed to reduce the amount of routine back-and-forth you personally have to manage.

Project Liaison Services are available for 30 days from the applicable contract start date, with extensions available when needed. 

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Why Use a Hiring Service When You Can Post the Job Yourself?

You absolutely can hire a freelancer yourself.

If you have the time and prefer to manage recruiting, applications, screening, follow-up, and candidate comparisons personally, you may not need this service.

Freelancer Hiring is for the business owner who would rather not spend hours:

• Writing a job post
• Determining what screening questions to ask
• Sorting through applicants
• Reviewing portfolios and samples
• Checking whether applicants actually followed the instructions
• Responding to candidates who are not moving forward
• Narrowing a large applicant pool into a manageable shortlist

You still choose who you hire.

I simply handle much of the work required to get you to the people actually worth considering.

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Frequently Asked Questions

How much does Freelancer Hiring cost?

There are currently two options:

Upwork Freelancer Hiring – $99

External Freelancer Recruitment – $149

The fee covers Kopf Consulting’s hiring and recruitment services.

The freelancer’s own rate or project fee is separate and remains your responsibility. 

Do you conduct the freelancer interviews?

No.

For Freelancer Hiring and Recruitment, you conduct the final interviews.

Kopf Consulting handles the initial recruiting and screening process and narrows the candidate pool before you reach that stage. 

This differs from Virtual Assistant Matching, where candidate interviews conducted by Kopf Consulting are part of the service. 

How many candidates will I receive?

The standard process narrows the applicant pool to five candidates for your review.

For External Recruitment, you then choose the 2-3 candidates you would like to interview. 

How long does hiring take?

The target turnaround is:

Upwork Freelancer Hiring: within 7 business days

External Freelancer Recruitment: within 14 business days

These timelines depend on the type of role, the available applicant pool, and how quickly you provide requested feedback or decisions. 

Do you guarantee that I will hire one of the candidates?

No.

The purpose of the service is to give you a smaller, better-qualified group of candidates to consider.

The final decision about whether to hire someone – and which person to hire – is yours.

What if I do not like any of the candidates?

Tell me.

The goal of the initial screening process is to identify people who align with the criteria you provided, but recruiting is still a people-based process and no screening method can guarantee that every finalist will feel right to you.

We can review the concerns you have and determine the appropriate next step based on the service and circumstances.

What if I do not have an Upwork account?

You do not need to use Upwork.

Choose External Freelancer Recruitment if you prefer to hire someone directly.

If you specifically want to use the Upwork Hiring option, we can discuss what is needed to get the appropriate account and hiring process in place.

How is the freelancer paid?

The freelancer’s compensation is separate from Kopf Consulting’s hiring fee.

If you hire through Upwork, the freelancer is paid through the applicable Upwork arrangement.

For a direct hire, you and the freelancer establish your own payment terms and process. 

Does the $99 or $149 include the freelancer’s payment?

No.

Those prices cover Kopf Consulting’s recruiting and hiring services only.

Whatever you agree to pay the freelancer is separate.

Can you manage the project after I hire the freelancer?

Potentially.

If you do not want to personally handle the routine communication and coordination associated with the project, ask about Project Liaison Services.

Availability and scope depend on the project.

Can you find a Virtual Assistant through this service?

If you specifically need an ongoing Virtual Assistant, use Virtual Assistant Matching Services instead.

That service is designed around the broader VA relationship and uses a more involved selection process, including interviews conducted by Kopf Consulting.

Copyright: Image by StockUnlimited

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