You Record. We Handle the Tech Behind Your Podcast.
Creating the content may be the part you enjoy.
Uploading files, configuring your podcast host, managing your RSS feed, publishing episodes, updating show notes, checking distribution, and keeping everything moving behind the scenes may be another story.
Kopf Consulting provides podcast setup and ongoing podcast management services for business owners who want the benefits of having a podcast without managing every technical step themselves.
Whether you are launching a new show or already have a podcast and want someone else to handle the publishing process, we can help with the backend.
Starting a New Podcast?
There is more to launching a podcast than recording your first episode.
Before your show is ready for listeners, you need a podcast host, properly configured show information, artwork, an RSS feed, distribution to podcast platforms, and at least one piece of published content.
Our Podcast Setup Service handles the technical setup so you can focus on creating the show itself.
Depending on your setup and the platforms you plan to use, this may include:
- Setting up your podcast hosting account
- Configuring your show title, description, author, categories, and other podcast details
- Setting up and reviewing your RSS feed
- Uploading your podcast artwork
- Publishing your trailer or introductory episode
- Submitting or connecting your show to supported podcast directories and platforms
- Reviewing your setup to make sure the pieces are connected properly before launch
Your podcast may be distributed to platforms such as Apple Podcasts, Spotify, Amazon Music, YouTube, and YouTube Music, depending on your podcast host, feed, content format, and the requirements of each platform.
Already Have a Podcast?
If your podcast is already live but you are tired of handling everything that happens after you finish recording, Podcast Management may be the better fit.
You provide the content and required materials. We handle the agreed-upon publishing and technical steps for your episodes.
Depending on your package and selected services, support may include:
- Uploading completed audio files
- Adding episode titles and descriptions
- Formatting and uploading show notes
- Adding episode artwork when provided
- Scheduling or publishing episodes
- Adding links and other episode information
- Reviewing published episodes for accuracy
- Managing the podcast host and feed-related settings
- Handling routine podcast-platform updates related to your show
- Coordinating the publishing process from your finished recording through release
Our ongoing services are based on the number of episodes being managed each month rather than the number of separate podcast shows.
Need Setup and Ongoing Management?
You do not have to choose one or the other.
If you are launching a new podcast and already know you do not want to manage the technical side after launch, you can combine Podcast Setup + Podcast Management.
We will handle the initial podcast setup and then transition directly into managing your ongoing episodes.
Podcast Setup can be purchased separately or at a discounted rate when bundled with ongoing management.
What About Editing, Artwork, and Show Notes?
Not every podcaster needs the same level of support.
Depending on the project and current availability, additional services may be available for areas such as:
- Audio editing
- Podcast cover artwork
- Episode artwork
- Show notes
- Intro and outro setup
- Other supporting podcast-production needs
If a portion of your project requires a specialist outside of my scope, I may be able to help coordinate with or recommend someone who provides that service.
The goal is not to sell you every possible podcast service. It is to determine which pieces you actually want handled and which pieces you prefer to keep.
What Podcast Management Does Not Include
There are a few things I want to make clear before you inquire.
Content creation is still yours.
I am not creating your podcast concept, deciding what you should talk about, or recording your episodes for you.
Guest booking is not included.
Kopf Consulting does not research, pitch, or schedule podcast guests as part of Podcast Management.
If you need someone specifically to manage guest outreach or booking, I can help you explore Freelancer Hiring or Virtual Assistant Matching instead.
Last-minute publishing is not guaranteed.
Each podcast package has a required turnaround time. Podcast publishing involves multiple steps, and rushing the process increases the likelihood of mistakes.
If you have a scheduled release date, materials need to be submitted within the timeframe established for your service.
Limited Podcast Management Availability
Podcast Management is one of several specialized services offered by Kopf Consulting, so I intentionally limit the number of ongoing podcast clients I work with at one time.
This allows me to give each show the attention required without sacrificing the support provided to my other clients.
If Podcast Management is at capacity when you inquire, you may be offered a waiting-list option or referred to another provider when appropriate.
Podcast Setup and Management Pricing
Podcast Setup and Podcast Management services start as low as $79 per show, depending on the service selected.
Podcast Setup can be purchased as a standalone service or bundled with ongoing management at a discounted setup rate.
Because podcast needs vary, your exact service will depend on whether you need:
- Setup only
- Ongoing management
- Setup + ongoing management
- Additional production support
Frequently Asked Questions
Can you manage more than one podcast for me?
Yes, depending on capacity.
Our Podcast Management services are based primarily on the number of episodes being produced each month, rather than requiring each podcast to have its own separate management package.
You can use your available episode capacity across more than one podcast as long as the total remains within your plan.
If your needs exceed four managed episodes per month, contact me so we can determine whether additional capacity is available.
How many episodes can you manage each month?
Standard Podcast Management availability is currently limited to up to four episodes per month.
If you publish more frequently, submit an inquiry before purchasing so we can discuss whether your schedule can be accommodated.
Can you publish an episode as soon as I send it?
Not necessarily.
Each service has a minimum turnaround time so there is enough time to prepare, review, and publish the episode correctly.
If you know an episode needs to go live on a particular date, please submit your materials according to the turnaround requirements for your package.
Last-minute and same-day publishing cannot be guaranteed.
Do you edit podcast audio?
Audio editing may be available as an additional service depending on the package, scope, and current availability.
If you already have an editor, that is completely fine. You can provide the completed audio file and I can handle the publishing portion.
Do you write show notes?
Show-note support may be available as an add-on.
If you already write your own show notes or have a copywriter who does, simply provide the final copy with your episode materials.
Can you help with podcast artwork?
Yes. Artwork support may be available depending on what you need.
If you already have finished podcast or episode graphics, you can provide those instead.
Will you find and book guests for my podcast?
No. Guest research, pitching, outreach, and scheduling are not included with Podcast Management.
If guest management is something you need, I can help you explore hiring a freelancer or Virtual Assistant specifically for that role.
Which podcast platforms can you get my show onto?
This depends partly on your podcast host, RSS feed, show format, and the requirements of each individual platform.
Podcast setup can include submitting or connecting your show to supported platforms such as Apple Podcasts, Spotify, Amazon Music, YouTube, and YouTube Music when applicable.
I do not promise distribution to every podcast platform simply because it exists. We will focus on the platforms that make sense for your show and can be supported by your setup.
What if my podcast is already set up incorrectly?
That is okay.
Submit an inquiry with information about your current podcast host and the issue you are experiencing. I can review the situation and determine whether it can be corrected through Podcast Management, Temp Tech, or another service.
Ready to Spend More Time Recording and Less Time Managing Your Podcast?
Whether you are preparing to launch your first episode or already have a show that needs ongoing backend support, tell me what you have, what you need, and where you would like help.
From there, we can determine whether Podcast Setup, Podcast Management, or a combination of the two makes the most sense.